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About HelloNote
HelloNote is a web-based application that allows physical, occupational, and speech therapists to create defensible, legible, and comprehensive patient documentation.
Securely enter, save, and access patient data anytime, anywhere, from any web-enabled device.
We are passionate about what we do and gravitate toward individuals who share our vision and desire to challenge the conventional way of thinking. We believe wholeheartedly in a work-life balance and providing the culture needed to nurture creative minds. We strive to hire people who are not only accomplished in their respective fields, but who pursue passions in their personal time.
We are seeking a full-time Executive Assistant to work directly with the founder of multiple companies in the healthcare and software sectors. This role will provide high-level administrative, operational, and project support across several organizations, including healthcare, software and non-profit sectors.
The ideal candidate is organized, tech-savvy, and proactive, with excellent English communication skills and experience in managing multiple priorities in a fast-paced environment.
Key Responsibilities:
* Assist with recruitment, onboarding, and staff training across companies
* Maintain and update training materials
* Run employee tracking reports and monitor tasks in CRMs and EMR systems
* Perform software testing and manage job boards
* Assist with client meetings, including scheduling, follow-ups, and preparation of materials
* Manage social media updates, basic website changes, and event research
* Prepare reports, presentations, and business documents
* Handle general administrative and operational tasks as needed
Required Skills & Tools:
* Strong English (written and verbal)
* Proficiency in HubSpot, Slack, Outlook, and Google Workspace
* Strong organizational and time management skills
* Ability to work independently and manage multiple priorities
* Experience with reporting and CRM/EMR task tracking
Compensation:
* 10 vacation/personal days after 1 year of employment
* 6 paid holidays per year
* Performance-based raises considered after 6 months
If you are detail-oriented, dependable, and eager to work with a dynamic portfolio of companies, we’d love to hear from you!
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